Invoices go out. Follow-ups get sent. Your money comes in.
Receivables tracking and cash-flow visibility for specialty contractors. EmTé installs the system on your current tools, then runs it with you every month. Nothing is sent without your approval.
25 minutes · No commitment · Connected to QuickBooks, Outlook, Excel.
The work is done. The money drags.
Paid in 80 days on average, while payroll goes out weekly. $7.2B a year in late payments in Quebec.
The "Friday" follow-ups that never get sent — because on Friday, you're on a job site.
Contract holdbacks never claimed at substantial completion.
Time-and-material extras done, scribbled on paper, never invoiced.
Your accounting software records. It doesn't do the follow-ups for you.
Your accounting software — QuickBooks, Sage, Acomba or another — does its job well: recording. We connect to it, we don't replace it. But follow-up is a process, and without a process it doesn't happen:
No follow-up sequences.
An overdue invoice ages in silence unless someone remembers.
No job-site view.
You can't see which project is draining your cash.
No holdback or extras tracking.
What isn't invoiced yet doesn't exist in your books.
That's not a flaw in your accounting software. It's just not its job. Receivables Copilot does that job, on top of your tools.
What EmTé puts in place
Disciplined invoicing — every job invoiced on time, in full, extras included.
Follow-up sequences you approve — tone, timing, escalation: validated with you first, and every email goes out after your OK.
Aging board — who's past 60 days, who's nearing 90, and the planned action for each.
Holdback and extras tracking — logged, dated, claimed on time.
Public contracts: payment deadlines have been regulated since September 2025 — we track them for you.
A price locked at the diagnostic. A round monthly.
Implementation — $4,900 (starter: follow-ups + invoicing + tracking board) up to $7,900 (full system: holdbacks, T&M extras, 60-90 day board, connection to your accounting software). Your exact price is locked in the diagnostic report.
Copilot — $1,000/month, 3-month minimum: EmTé sends the follow-ups after your approval, delivers the one-page monthly report, and meets you once a month.
Copilot tracks every open account — typically 30 to 80 active invoices. It's the equivalent of half a day of clerk time per week, with no hiring, no training, no turnover — and the system keeps running even when the office is slammed. A single $10,000 holdback claimed on time is worth ten months of service.
The one-page monthly report
Every month: invoices followed up (how many, which) · amounts collected · average payment delay and its trend · anomalies (holdback due, uninvoiced extra, account slipping toward 90 days) · next actions, prioritized.
Five minutes to read. You know where your money is.
Two sample follow-up emails
Sent only after your approval, from your address, with your signature. Payment-logistics calls (agreeing on a date) are us or you — decided upfront in the sequence. Delicate calls — disputes, credit — always stay yours.
Subject: Follow-up — Invoice 2041 · Beauport project
Hi Martin, Following up on invoice 2041 ($12,480, due June 12) for the Beauport project. If payment is already on its way, please disregard this message. Otherwise, could you confirm the expected payment date? Thank you, [Your name] · [Your company]
Subject: Invoice 2041 · 20 days past due — Beauport project
Hi Martin, Invoice 2041 ($12,480) remains unpaid 20 days past its due date. If anything is holding up payment — a release, a document, a confirmation — let us know and we'll resolve it this week. If we don't hear back by July 10, we'll call to agree on a payment date. Thank you for your cooperation, [Your name] · [Your company]
The questions we get
Is it you or a robot chasing my clients?+
Both, in order: the tool drafts, you approve, EmTé sends from your address, with your signature. Never an automatic send without your knowledge.
Does this replace my bookkeeper?+
No. No bookkeeping, no accounting advice. We connect to your accounting software and work upstream: invoice, follow up, track.
Do you guarantee I'll get paid faster?+
No — nobody serious can guarantee that. What we guarantee: invoices go out, follow-ups get sent, tracking gets done, and you see it all in the monthly report.
Why a 3-month minimum?+
Because a payment cycle averages 80 days in Quebec. Under 3 months, nobody can judge the system over a full cycle.
What happens if you're not available?+
The system lives in your accounts: the board, alerts and follow-up drafts keep generating. In my absence, your office person can approve and send — documented at setup, with a one-page procedure. Extended absence: the monthly fee is suspended, not billed.
Your next 80 days can go differently.
- Implementation $4,900–$7,900 — price locked at the diagnostic
- Copilot $1,000/mo — follow-ups handled, monthly report
- Nothing is sent without your approval