Your commercial invoices, followed up with a clear process.
For strictly B2B accounts of specialty contractors. EmTé installs and maintains the system on your current tools; an authorized person on your team approves and sends every communication. Disputed or legal matters leave the process.
25 minutes · No commitment · Connected to QuickBooks, Outlook, Excel.
The work is done. The money drags.
Payroll and suppliers have a date. Follow-up on an overdue invoice often depends on whether the office has time.
The "Friday" follow-ups that never get sent, because on Friday, you're on a job site.
Contract holdbacks never claimed at substantial completion.
Time-and-material extras done, scribbled on paper, never invoiced.
Your accounting software records. It doesn't do the follow-ups for you.
Your accounting software (QuickBooks, Sage, Acomba or another) does its job well: recording. We connect to it, we don't replace it. But follow-up is a process, and without a process, it doesn't happen:
No follow-up sequences.
An overdue invoice ages in silence unless someone remembers.
No job-site view.
You can't see which project is draining your cash.
No holdback or extras tracking.
What isn't invoiced yet doesn't exist in your books.
That's not a flaw in your accounting software. It's simply not its role. Receivables Copilot takes on that role, on top of your tools.
What EmTé puts in place
Structured invoicing workflow: data, supporting documents and approvals brought together so your team can invoice at the right time.
B2B follow-up drafts based on your rules. Tone, timing and stop points are validated; your team approves and sends every email.
Aging board: who's past 60 days, who's nearing 90, and the planned action for each.
Holdback and extras tracking: logged, dated and flagged to your team at the right time.
Public contracts: Quebec has been phasing in a payment regime since 2025. The system records applicable dates; their interpretation remains with your advisors.
A price locked at the diagnostic. A round monthly.
Implementation: $4,900 (starter: B2B follow-up drafts + invoicing workflow + tracking board) up to $7,900 (full system: holdbacks, T&M extras, 60-90 day board, connection to your accounting software). Your exact price is locked in the diagnostic report.
Copilot: from $1,000/month. The proposal states the initial term, capacity and review frequency. EmTé monitors the system and prepares the monthly report; your team retains approval and sending of external follow-ups.
Capacity, data sources and update frequency are defined during the diagnostic. The price covers a documented process, its monitoring and a clear monthly view, without promising any amount collected or replacing your team, accountant or advisors.
The one-page monthly report
Every month: follow-ups prepared and sent by your team · payments recorded in your books · observed delay and trend · anomalies (holdback due, uninvoiced extra, aging account) · prioritized next actions.
Five minutes to read. You know where your money is.
Two sample follow-up emails
Sample drafts for B2B commercial invoices only. An authorized person on your team verifies the claim, approves the wording and sends it from your account. EmTé does not contact debtors, receive payments or keep disputed or legal matters in the process.
Subject: Follow-up on invoice 2041 · Beauport project
Hi Martin, Following up on invoice 2041 ($12,480, due June 12) for the Beauport project. If payment is already on its way, please disregard this message. Otherwise, could you confirm the expected payment date? Thank you, [Your name] · [Your company]
Subject: Invoice 2041, 20 days past due · Beauport project
Hi Martin, Invoice 2041 ($12,480) remains unpaid 20 days past its due date. If anything is holding up payment (a release, a document, a confirmation), let us know and we'll resolve it this week. If we don't hear back by July 10, we'll call to agree on a payment date. Thank you for your cooperation, [Your name] · [Your company]
The questions we get
Who sends the follow-ups?+
The system prepares the draft using approved rules. An authorized person in your business verifies the claim, approves and sends it. EmTé maintains the process and report but does not communicate with the debtor on your behalf.
Is this a collection service?+
No. The service is limited to administrative follow-up on business-to-business commercial invoices. EmTé receives no payments, contacts no consumer or personal guarantor, sends no formal demand and handles no dispute. Contested or formal matters return to your team and authorized professionals.
Does this replace my bookkeeper?+
No. No bookkeeping or accounting advice. The system connects to your accounting software to prepare the data, drafts and tracking that your team verifies and executes.
Do you guarantee I'll get paid faster?+
No. No collected amount or payment timeline is guaranteed. The contract instead defines system functions, alerts, reporting and acceptance criteria; your team verifies and sends communications.
Why a 3-month minimum?+
Because data must be cleaned, rules tested across several due dates and the report adjusted with your team. The initial term and notice are stated in the proposal.
What happens if you're not available?+
The board, alerts and drafts are configured in the accounts stated in the contract, with a continuity procedure and an owner on your team. The service plan defines replacement, suspension and billing if EmTé is unavailable for an extended period.
Let's see what your tools could achieve together.
The 25-minute call is there to confirm whether EmTé is a fit for your business. If the project warrants a deeper analysis, a clear implementation plan will be proposed.
- 25 minutes, no commitment
- Scope and costs defined in writing
- Quebec company · bilingual EN/FR