Your bids, your follow-ups and your receivables, finally in one place.
An admin system informed by construction-office experience: bids, invoicing, follow-ups and documents. Steps and responsibilities are documented from office to site.
25 minutes · No commitment · Real construction-office experience: estimating, receivables, payroll
Money gets lost between the job site and the bank account.
Bids live in Outlook, invoices in QuickBooks, follow-ups in someone's head. When nothing is connected, collection lags and cash stretches out.
Receivables at 60-90 days
General contractors pay late, and nobody follows up systematically.
Holdbacks and extras left sleeping
Contract holdbacks never claimed, time-and-material work never invoiced.
Bids without follow-up
Invitations, addenda, submissions: nobody knows what went out, was won or lost, or why.
Deadlines tracked from memory
Holdback releases, notices, warranties: important dates tracked in scattered notes.
A managed system, connected to your tools. Not one more software to learn.
We connect to what you already have: QuickBooks, Outlook, Excel. No accounting migration. EmTé installs the system, then runs it with you every month.
Receivables under control
A clear aging view of your accounts, a structured follow-up sequence, tracking of holdbacks and payment promises.
Traceable bids
Every invitation becomes a file: status, documents, deadlines, decision. You know what went out, was won, was lost.
A clear picture, every week
The one-page report: who owes you what, since when, which deadlines are coming. Read in two minutes.
You stay in charge of your business; EmTé handles the system and the follow-ups.
Start small, prove it, then extend.
Discovery call
25 minutes: your receivables, your bids, your current tools. We confirm whether EmTé is a fit.
Admin System Diagnostic
Mapping of the bid → contract → invoicing → collection flow, followed by a prioritized action plan.
Implementation
Follow-up process, tracking boards, email and document templates, training for your team.
Managed service, every month
Follow-ups, deadline tracking, regular reporting. The system stays alive: that's the subscription.
Managed receivables, delivered as a subscription.
Construction Admin System Diagnostic
Mapping of your bid → contract → invoicing → collection flow, inventory of tools and gaps, three prioritized work streams with effort estimates, presented in a working session.
100% credited toward any implementation project of $4,900+ accepted within 30 days.
Starter Implementation
A B2B commercial follow-up process installed in your accounts, documented and controlled by your team. Optional monthly maintenance.
- Receivables aging audit (from QuickBooks or Excel)
- Tiered follow-up sequence: emails, call script, escalation
- Tracking board for account aging and holdbacks
- Written procedure and training for the person in charge
- Every month: monitoring, adjustments and a monthly report
- Your data and provider accounts remain under your control; other rights are defined in the contract
Receivables Copilot
The system prepares follow-ups and flags exceptions. An authorized person on your team approves and sends every communication.
- Everything in Starter Implementation
- Follow-up drafts prepared in your accounts, then approved and sent by your team
- Administrative tracking of dates and commitments; disputed matters return to your team or advisors
- Deadline reminders: holdbacks, notices and warranty ends (date tracking, not legal advice)
- One-page monthly report: who owes what, since when, and the planned action
- 45-minute monthly review with the owner
EmTé Back Office
B2B commercial accounts, bids and documents brought into a system operated with your team. By proposal.
- Everything in Receivables Copilot
- Structured bid pipeline: statuses, documents, deadlines, decisions
- Post-bid follow-ups and submitted / won / lost tracking
- Tracking of site documents and contractual deadlines (legal drafting stays with your advisors)
- Cashflow dashboard delivered every week
- Priority support
What is not included, said plainly
- EmTé does not replace your accountant or payroll service: no bookkeeping, no tax advice, no accounting entries. Your accounting software remains your accounting system.
- No legal advice: we track your deadlines (holdbacks, notices, warranties) and alert you; drafting documents and legal recourse stay with your legal advisors.
- No guarantee of CCQ, CNESST or RBQ compliance: those obligations remain yours; we help structure the admin tracking around them.
- Follow-up is limited to B2B commercial invoices. No consumers, personal guarantors, payment handling, formal demands, dispute negotiation or formal collection action by EmTé.
- No guaranteed amount collected or payment delay: we install and maintain the process, not the outcome.
- No promise of bids won, and no estimating done in your place.
Starting prices in Canadian dollars, before taxes. The proposal states the implementation scope, whether monthly service is required or optional, its initial term, notice period, inclusions and variable fees. No mandatory fee is added after acceptance without written approval.
We've done construction admin ourselves.
Real site-and-office experience
Estimating, bids, invoicing, receivables, payroll, documents: the system is built by people who have done construction admin, not guessed it.
Connected to your tools
QuickBooks, Outlook, Excel: no accounting migration, no new software forced on your team.
Your data is yours
Your contacts, accounts and history stay yours. Documented end-of-service procedure.
No results promised
We install and run a rigorous process. We promise no recovered amounts, no payment delays, no contracts won.
Clear boundaries
Not an accounting firm, not a law firm, not an ERP. If your need goes beyond our role, we say so and refer you.
What contractors ask us
Do you replace our accountant or payroll service?+
No. EmTé does no bookkeeping, tax advice or payroll. We install and run the admin tracking (follow-ups, deadlines, boards) on top of your tools. Your accountant and payroll service stay in place.
Does this replace my accounting software?+
No. Your accounting software (QuickBooks, Sage, Acomba or another) remains your accounting system. We connect to it (and to Outlook and Excel) to organize what lives around it: follow-ups, holdbacks, payment promises, deadlines.
Do you give legal advice (legal hypothec, notices)?+
No. We track dates and alert you before important deadlines. Drafting documents and legal recourse stay with your legal advisors.
Do you guarantee recovered amounts or shorter payment delays?+
No. Functions, alerts and acceptance criteria are defined in the contract, but no collected amount or payment timeline is promised. Your team remains responsible for verifying the receivable, approving and sending every external communication.
How is this different from a big construction ERP?+
An ERP replaces your systems; we connect to them. No migration, no months-long implementation, no heavy training. And if your reality requires a full ERP with integrated CCQ payroll, we say so plainly and refer you.
We're swamped. How much of our time does this take?+
The diagnostic takes about two meetings. After that, EmTé maintains the rules, boards and report; your team keeps approval and sending of external communications.
Why a monthly subscription instead of a one-time project?+
Because data, teams and tools change. Implementation puts the system into service; the monthly fee covers the monitoring, adjustments and reporting stated in the contract. The exact term and notice appear in the proposal.
Let's see what your tools could achieve together.
The 25-minute call is there to confirm whether EmTé is a fit for your business. If the project warrants a deeper analysis, a clear implementation plan will be proposed.
- 25 minutes, no commitment
- Scope and costs defined in writing
- Quebec company · bilingual EN/FR