Your bids, your follow-ups and your receivables — finally in one place.
An admin system built on real construction-office experience — bids, invoicing, follow-ups, payroll, documents. Every request becomes a tracked file, from office to site, with nothing lost in between.
20 minutes · No commitment · Real construction-office experience: estimating, receivables, payroll
Money gets lost between the job site and the bank account.
Bids live in Outlook, invoices in QuickBooks, follow-ups in someone's head. When nothing is connected, collection lags and cash stretches out.
Receivables at 60-90 days
General contractors pay late, and nobody follows up systematically.
Holdbacks and extras left sleeping
Contract holdbacks never claimed, time-and-material work never invoiced.
Bids without follow-up
Invitations, addenda, submissions: nobody knows what went out, was won or lost — or why.
Deadlines tracked from memory
Holdback releases, notices, warranties: important dates tracked in scattered notes.
A managed system, connected to your tools — not one more software to learn.
We connect to what you already have: QuickBooks, Outlook, Excel. No accounting migration. EmTé installs the system, then runs it with you every month.
Receivables under control
A clear aging view of your accounts, a structured follow-up sequence, tracking of holdbacks and payment promises.
Traceable bids
Every invitation becomes a file: status, documents, deadlines, decision. You know what went out, was won, was lost.
A clear picture, every week
The one-page report: who owes you what, since when, which deadlines are coming. Read in two minutes.
You stay in charge of your business; EmTé handles the system and the follow-ups.
Start small, prove it, then extend.
Discovery call
20 minutes: your receivables, your bids, your current tools. We confirm whether EmTé is a fit.
Admin System Diagnostic
Mapping of the bid → contract → invoicing → collection flow, and a prioritized action plan. $950, 100% credited if you continue within 30 days.
Implementation
Follow-up process, tracking boards, email and document templates, training for your team.
Managed service, every month
Follow-ups, deadline tracking, regular reporting. The system stays alive — that's the subscription.
Managed receivables, delivered as a subscription.
Admin System Diagnostic
Mapping of your bid → contract → invoicing → collection flow, inventory of tools and gaps, three prioritized work streams with effort estimates, presented in a working session.
Credited 100% toward setup if you continue within 30 days.
Receivables Essential
The follow-up process installed, then maintained every month.
- Receivables aging audit (from QuickBooks or Excel)
- Tiered follow-up sequence: emails, call script, escalation
- Tracking board for account aging and holdbacks
- Written procedure and training for the person in charge
- Every month: monitoring, adjustments and a monthly report
- You keep ownership of your data and your tools
Receivables Copilot
EmTé prepares and sends the follow-ups — you handle the replies.
- Everything in Receivables Essential
- Follow-ups prepared and sent by EmTé, on your behalf
- Tracking of payment promises and disputes
- Deadline reminders: holdbacks, notices and warranty ends (date tracking — not legal advice)
- One-page weekly report: who owes what, since when
- 45-minute monthly review with the owner
Site Back-office
Receivables + bids + documents, run for you.
- Everything in Receivables Copilot
- Structured bid pipeline: statuses, documents, deadlines, decisions
- Post-bid follow-ups and submitted / won / lost tracking
- Tracking of site documents and contractual deadlines (legal drafting stays with your advisors)
- Cashflow dashboard delivered every week
- Priority support
What is not included — said plainly
- — EmTé does not replace your accountant or payroll service: no bookkeeping, no tax advice, no accounting entries. QuickBooks remains your accounting system.
- — No legal advice: we track your deadlines (holdbacks, notices, warranties) and alert you — drafting documents and legal recourse stay with your legal advisors.
- — No guarantee of CCQ, CNESST or RBQ compliance: those obligations remain yours; we help structure the admin tracking around them.
- — No guaranteed recovered amounts or payment delays: we install and run the process — not the outcome.
- — No promise of bids won, and no estimating done in your place.
Prices in Canadian dollars, before taxes, always “from”. Setup is a one-time fee; the managed service is monthly and starts at go-live. Cancellation with 30 days' notice. The diagnostic is credited 100% toward setup if you continue within 30 days.
We've done this job. For real.
Real site-and-office experience
Estimating, bids, invoicing, receivables, payroll, documents: the system is built by people who have done construction admin — not guessed it.
Connected to your tools
QuickBooks, Outlook, Excel: no accounting migration, no new software forced on your team.
Your data is yours
Your contacts, accounts and history stay yours. Documented end-of-service procedure.
No results promised
We install and run a rigorous process. We promise no recovered amounts, no payment delays, no contracts won.
Clear boundaries
Not an accounting firm, not a law firm, not an ERP. If your need goes beyond our role, we say so and refer you.
What contractors ask us
Do you replace our accountant or payroll service?+
No. EmTé does no bookkeeping, tax advice or payroll. We install and run the admin tracking — follow-ups, deadlines, boards — on top of your tools. Your accountant and payroll service stay in place.
Does this replace QuickBooks?+
No. QuickBooks remains your accounting system. We connect to it (and to Outlook and Excel) to organize the tracking QuickBooks shows poorly: follow-ups, holdbacks, payment promises, deadlines.
Do you give legal advice (legal hypothec, notices)?+
No. We track dates and alert you before important deadlines. Drafting documents and legal recourse stay with your legal advisors.
Do you guarantee recovered amounts or shorter payment delays?+
No. Nobody serious can guarantee that. What we guarantee is the process: follow-ups that go out, deadlines tracked, a clear weekly picture — delivered as agreed, or fixed at no charge.
How is this different from a big construction ERP?+
An ERP replaces your systems; we connect to them. No migration, no months-long implementation, no heavy training. And if your reality requires a full ERP with integrated CCQ payroll, we say so plainly and refer you.
We're swamped — how much of our time does this take?+
The diagnostic takes about two meetings. After that, it's the whole point of the managed service: EmTé runs the follow-ups so your team does less, not more.
Why a monthly subscription instead of a one-time project?+
Because a follow-up process nobody runs dies in six weeks. Setup installs the system; the monthly keeps it alive: follow-ups, deadline tracking, reporting. Cancellable with 30 days' notice.
How much do you have outstanding past 60 days?
Let's talk about your receivables, your bids and your follow-ups. 20 minutes, no commitment — and we'll tell you plainly whether EmTé is a fit.
- 20 minutes, no commitment
- Scope and costs defined in writing
- Real construction-office experience